Special Collections

Administration Building

UPDATE to Operations and Return to Campus

Due to the current COVID-19 pandemic, Special Collections spaces are currently not open to the public, and staff are working remotely. Special Collections tentatively plans to re-open and allow limited in-person research appointments starting Fall Semester, on August 13, subject to university operating status. Please contact special@westga.edu for more information.

Effective August 13, 2020, hours of service for reproduction requests and other reference services will be Monday-Thursday, 8:30am - 4:30 pm, with a one-hour closure midday for lunch.

 

UPDATE to Reproduction Policy

Because of limited staffing, there may be significant delays in reproduction request turn-arounds. Reproduction requests from current UWG students, faculty, and staff will be prioritized. Requests will be reviewed and will be approved or denied by Special Collections staff in consideration of the preservation needs and fragility of the materials. If approved, reproduction requests will generally be limited to 25 pages per person per academic term.

Audio recordings (reel-to-reel, audio cassettes, VHS tapes, etc.) in Special Collections can only be listened to or viewed if a user copy is available because of the fragility of the formats. If a user copy does not exist, a digital reproduction can be made at the researcher's expense.Reproduction requests for audio-visual materials are at the discretion of library staff in consideration of the condition of the original media, as well as time and labor requirements to produce digital file/s. Reproduction requests are limited to one hour of staff time. This includes, but is not limited to: digitization, metadata creation, transportation/shipping, and other tasks associated with audio-visual material orders. Digitization for audio-visual materials may be done by external vendors. Special Collections will provide a list of vendors and will request bids, copying the requesting researcher so they can choose the vendor. All vendors must be approved by Special Collections for the security and preservation of the materials. The vendor will bill the requesting researcher directly for reproduction services. Reproduction requests, if beyond one hour of time and an external vendor is needed, will also incur additional fees charged by Special Collections to cover a $13 per hour labor fee, packing materials, and shipping costs. An invoice, payable to Ingram Library Special Collections, will be emailed to the requesting researcher at the time the audio-visual materials are shipped to the vendor for digitization. Rush orders are not possible.

 

COVID-19 Community Response Collection

Special Collections is currently collecting community material related to the impact of the COVID-19 pandemic on campus, in Carrollton, and in Carroll County. We seek personal narratives, creative works, photographs, or any other materials that document the pandemic's wide-ranging impact. Please do not include personal health information. Materials will be archived in Special Collections in perpetuity for use by students, scholars, and the public, and may be used in exhibits, classroom teaching, or other forms of campus and public outreach. For more information on submission, please visit the COVID-19 collection page under the "Our Collections" tab at the top of this page, or contact special@westga.edu.

Special Collections in the Irvine Sullivan Ingram Library gathers, preserves, and publicly shares primary sources to advance teaching, learning, scholarship, and community engagement in service to the University of West Georgia (UWG), the regional community, scholars, and members of the general public. At UWG, Special Collections is the repository for primary sources such as archival collections, rare books, and other unique materials.

The significant collecting areas of Special Collections are central and responsive to the research, teaching, and learning priorities at the University of West Georgia and include the University Archives, West Georgia Regional History & Culture, Georgia's Political Papers and Oral History Program, and Psychology collections with particularly topical specialities in Humanistic Psychology and Exceptional Human Experiences. Additionally, Special Collections recognizes and honors other historical organizations and individuals who also gather, preserve, and make public primary source materials. As a partner, Special Collections has a Community Archives program that offers opportunities for community members to tell their stories and to facilitate the preservation of these stories. The Community Archives program helps in the creation and care of archives representative of the people and free of the traditional institutional repository.

Special Collections is free and open to members of the public on Monday-Friday, from 8:30 a.m. to noon and from 1:00 to 4:30 p.m. Special Collections located on the ground floor of Ingram Library and can be accessed either using the elevator or taking the marble staircase down from the main lobby.

It is advisable to call ahead to schedule a research visit. Please call (678) 839-5455 or email special@westga.edu for more information.

 

Photo Credit: The 1907 Administration Building on Front Campus Drive after a rare snow in Carrollton, circa 1970. Publications and Printing Photos, UA-0004-0301.