Archival records (i.e., paper, electronic, photo, database) are those university records that have legal, fiscal, administrative, or historical value.

Identifying and Transferring Archival Records 

For records with the retention period of “Permanent”, departments should contact the University Archivist to schedule a records appraisal. The Archivist will asses the records and assign archival status. Records with archival status may be accepted into University Special Collections for preservation. Departments are to coordinate records transfer with the Archivist.

If records are assigned archival status, and declined by Special Collections, then departments are responsible for the permanent storage and maintenance of those records.

About the UWG Special Collections

Special Collections is the repository for archival collections, rare books, and other unique materials in the Ingram Library at the University of West Georgia. Significant collecting areas include West Georgia History & Culture, Georgia's Political Heritage, Humanistic Psychology, and Parapsychology. Special Collections also holds the University Archives, primary source materials that shed light on student life and the academic experience at UWG. Through these collections and partnering with other community archives, Special Collections directly supports and enriches research, teaching, and learning at the University of West Georgia and promotes understanding and scholarship by members of the general public and academic communities. Special Collections is located on the ground floor of Ingram Library and accessible by either taking the marble staircase down from the main lobby or using the elevator.

Special Collections